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Project Coordinator Job Profile

From cradle to full-grown concept, EXCID guides, develops and implements your communication objectives. We take care of the full cycle - graphic design, meeting support, exhibitions and project management.

EXCID is entirely client focused. We work closely together with our clients throughout each stage of a project, allowing us to develop a thorough understanding of their needs and create high quality, cost-effective solutions.

Our dedicated and passionate team are experts in closing the gap between design and flawless execution. Maybe that explains why many clients ask us to design tomorrow's vision today...

We are looking for a full time team member:

> Project Coordinator

> Fulltime > 38 h/week


As project coordinator you are responsible for the excellent execution of medical congresses, events and materials.

Your honesty, integrity, initiative and creative approach to problem solving shines through. Your are hungry for success and with a committed motivation to getting things done, you always place the client at the centre of everything you do.

Your tasks include to:
  • > collect information and define the project
  • > plan, execute and monitor the project
  • > keep project files properly maintained , updated and documented.
  • > create and be accountable for all client proposals, contracts and any further documentation
  • > communication with clients (external and internal) and subcontractor/supplier
  • > make sure project milestones are met
  • > generate feedback and ideas to the creative team; develop and enhance marketing materials in French, Dutch and English.
  • > identify client needs
  • > generate new business leads


  • > Minimum Bachelor degree
  • > At least 2 years of experience in the pharmaceutical sector; experience as product or sales manager are a plus
  • > In-depth Industry knowledge of the pharma market is an asset
  • > You have excellent language skills in English, both verbally as in writing, French is preferable
  • > Strong communication skills in all forms including written, oral, email, telephone, and presentation.
  • > Ability to work in intimate and transparent collaboration with the project and creative team.
  • > Capable of working independently, and having responsibility as an individual
  • > A positive and determined approach to researching and analysing new business opportunities.


  • > You are client oriented.
  • > You quickly correct problems.
  • > Together with your colleagues you work towards a common goal.
  • > You continuously work to achieve results and you focus on continuous improvement of processes;
  • > You have good skills in planning and organizing and are able to set priorities;
  • > You are analytical. You quickly see the core of the problem and you are able to translate this into practical and or creative solutions;
  • > Ability to identify new business opportunities
  • > You are able to obtain the right information in a variety of sources, by asking questions and doing desk research and spread this information in time to the right persons
  • > Good knowledge of standard office software
  • > Willingness to travel and to work abroad

We offer a diverse and challenging job with a remuneration package commensurate to the position.


Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly those concerning the level of education, the type of diploma obtained and professional experience required.

If you want to apply, you must send a CV in Word or PDF format and a letter of motivation to the following email address: jobs@icwork.be

Both the CV and letter must be written in English.

On completion of your application, you will receive an acknowledgement of receipt.
If you do not receive the acknowledgement of receipt, your application has not been registered.
Please note that it is not possible to monitor the progress of your application online.
You will be contacted directly regarding the status of your application.